Career

Do you want to work for an innovative organization building the future of circular plastics?

At Xycle, as an Executive Assistant, you will play a key role within a dynamic and fast-growing organization. You bring structure, overview, and calm to an environment where entrepreneurship, innovation, and collaboration are central. No two days are the same: you will switch between planning, communication, organization, and executive support, while contributing to an organization with international ambitions and societal impact.

Xycle is characterized by short lines of communication, a professional working environment, and a strong focus on quality and sustainable growth. As an Executive Assistant, you are an important link within the team and ensure that governance, organizational, and communication processes run smoothly.

Your role as Executive Assistant

1. Executive and Board Support

• Proactively manage and coordinate executive calendars.
• Prepare, schedule, and follow up on appointments, meetings, and strategic sessions.
• Identify priorities, deadlines, and governance sensitivities.
• Act as the first point of contact for internal and external stakeholders of the executive team.

2. Governance, Decision-Making, and Reporting

• Prepare and coordinate executive and management meetings.
• Organize and support meetings with the Supervisory Board and shareholders.
• Prepare agendas and collect, structure, and distribute meeting documents in both Dutch and English.
• Take minutes and monitor decisions, action points, and governance agreements.
• Follow up on actions and communication towards the executive team, Supervisory Board, and shareholders.

3. Administration, Documentation, and Confidentiality

• Handle correspondence in Dutch and English.
• Manage and structure digital files and confidential documentation.
• Support the preparation of reports, presentations, and policy documents.
• Ensure accurate and timely information sharing with stakeholders.

4. Events, Travel, and International Relations

• Organize events, meetings, and representative activities.
• Coordinate visits from international shareholders, Supervisory Board members, and business relations.
• Arrange business travel for the executive team, including flights, accommodation, and travel documentation.
• Coordinate with internal departments and external parties such as venues, suppliers, and hospitality partners.
  * Ensure a professional appearance in all external interactions.

5. Process Support and Professionalization

• Identify opportunities for improvement within executive and board support processes.
• Contribute to efficient and professional ways of working.
• Support organization-wide projects and strategic initiatives.

Who are you?

Education and Experience

• Completed mbo+/higher vocational (HBO) degree, preferably in a secretarial, administrative, or management support-related field.
• At least 3 to 5 years of relevant work experience as an Executive Assistant or Executive Secretary.
• Experience in a governance environment or supporting executive teams, Supervisory Boards, and shareholders is considered a plus.

Knowledge and Skills

• Excellent command of the Dutch language.
• Very good command of the English language, both written and spoken.
• Experience preparing and supporting formal board-level meetings.
• Proficient in MS Office and digital collaboration tools.
• Strong planning, organizational, and prioritization skills.

Personal Competencies

• Discreet, trustworthy, and careful with confidential information.
• Proactive, independent, and organizationally sensitive.
• Stress-resistant and flexible in an international working environment.
• Professional, communicative, and representative.
• Accurate, structured, and quality-driven.

What does Xycle offer you?

• The opportunity to work in an ambitious, international, and future-oriented organization where you contribute to a more sustainable world.
• A gross monthly salary between €3,400 and €4,200 (based on full-time employment and depending on experience).
• A position for 3 days per week (24 hours).
• Attractive secondary benefits, including 25 vacation days (based on full-time employment), travel allowance, and a good pension scheme.
• Plenty of opportunities for professional and personal development.

This job profile provides a general overview of the position. Depending on the development of Xycle, the role and responsibilities may be adjusted or expanded in consultation.

About Xycle

Xycle is a young and ambitious organization. Our first plant in Rotterdam serves as the blueprint for a global revolution in plastic recycling. We are technically driven, practical by nature, and united by one goal: making circularity possible.

Are you ready to be part of the journey? Apply now and become part of the team giving plastic waste a sustainable future.